Features
Everything FacturaGesCONTA includes, both in the desktop program and in the cloud version. Both versions share screens, rules and calculations.
🤖 Artificial intelligence · in every edition, in the cloud and on the desktop
- Invoice reading with AI: PDF or photo; number, date, tax ID, taxable bases by VAT rate, equivalence surcharge, withholding and total
- Suggests the account and the journal entry and checks that bases, tax amounts and total add up
- Splits the invoices of a scanned PDF containing several, on its own
- Recognises receipts, payslips, social security payments, tax payment receipts, loans, insurance and bank fees
- It never posts on its own: you always review and confirm
- Clara, the AI assistant: an expert in accounting (Spanish General Chart of Accounts), VAT, Corporation Tax, income tax on business activities, Tax Agency forms and deadlines
- Explains how to do anything in the program and links to the screen
- In writing or with voice notes; she answers instantly and aloud, in a natural voice
- €5 of AI usage included every month; on the website and in the demo, 10 free questions a day
- She does not store your conversations or see your accounting data · Ask her now
📒 Journal and entries
- Journal lines, sales invoices, purchase invoices and capital goods on a single screen
- Short account codes with a dot (430.12 → 43000012) and account search (F4)
- Automatic contra account and switch to invoice from the line
- Predefined entries with variables and a built-in library (F6)
- Recurring entries with a reminder of those pending
- Previous / next (F7/F8), balance (F9) and save (F10)
- Batch entry upload from Excel or CSV
- Cancellation with a reversing entry and renumbering by date
📄 Documents
- Invoices from PDF and photos, read by AI
- Text recognition in scans and photos
- Learns each supplier's layout
- Document inbox: receipts, payslips, social security payments, bills, loans, bank fees
- A suggested entry that you always review before saving
- PDF filed and linked to the entry
📚 Chart of accounts and third parties
- Spanish General Chart of Accounts 2007 included
- Tree by groups with the balance for the year
- Next free sub-account, code change and account cancellation
- Configurable numbering format
- Customers and suppliers with validated tax ID, bank details and SEPA mandate
- Export of the file to Excel
🔎 Ledger and trial balances
- General ledger with ticking, sum of the selection and jump between accounts
- Trial balance by groups, accounts or sub-accounts
- Balance sheet and profit and loss as a tree, down to the journal line
- Annual, monthly and prior-year comparison views
- Export to PDF and Excel
🧾 VAT and Tax Agency forms
- VAT ledgers in the Tax Agency format
- 303, 390, 349, 420 y 425
- 111, 115, 123, 180, 190 y 193
- 130, 131, 202, 200 y 347
- Official form and file for the Tax Agency's online office
- Posting of the tax settlement and its payment
- Tax calendar with deadlines, amounts and filing status
- Tax profile that decides which forms each company files
🏦 Banks and treasury
- Norma 43 and Excel bank statements
- Automatic and manual reconciliation
- Direct entry from the bank transaction
- Portfolio of receivables and payables
- Cheques, promissory notes and transfers
- SEPA direct debit batches with the file for the bank, collection and returns
- Loans with repayment schedule
- Treasury forecast and cash flow
🏁 Year-end closing and annual accounts
- Seven-step closing wizard
- Automatic profit and loss transfer, closing and opening entries
- Balance sheet, profit and loss, statement of changes in equity, cash flow statement and notes
- Corporation Tax (form 200) with tax losses and reserves
- Filing of accounts with the codes for the Companies Registry
- Legalisation of books for Legalia 2
🧮 Invoicing · Accounting Firm edition
- Several lines, discounts, equivalence surcharge, withholding and disbursements
- Recurring fees (retainers) invoiced automatically every month
- Series, corrective invoices and gap control
- Chained VERI*FACTU record with QR code
- Collection and transfer to the receivables portfolio
🏭 Fixed assets
- Asset register with the official table of depreciation rates
- Automatic annual depreciation
- Disposals and sales with their gain or loss
- Depreciation schedule per asset
- Capital goods ledger and valued inventory
📊 Analysis
- Monthly budget by account
- Variances by quarter, half-year or year
- Departments or projects with their own profit and loss account
- Financial ratios, explained
- Report centre with preview, PDF and Excel
⚙️ Advanced accounting
- Accruals and adjustments with reversal
- Foreign currency and exchange differences
- Locking of closed periods
- Pre-closing diagnosis and audit trail of changes
- Consolidation of several companies
🗂️ Practice management · Accounting Firm edition
- A record for each client: services, contacts, notes and the document archive of their accounts
- Case files with their actions
- Time tracking: hours and cost per client and professional
- Diary with recurring reminders
- Incoming and outgoing document log
- Circular letters in Word with each client's details
📁 Document archive · Accounting Firm edition
- Each company's documents in folders: deeds, contracts, filed tax forms, notifications, banks, insurance, certificates…
- Record with date, financial year, keywords and remarks
- Expiry dates of contracts, policies and certificates, with a reminder 30 days before
- Search and filter by financial year; several files at once and no duplicates
- Also brings together the document inbox and the attachments of journal entries
- In the cloud and on the desktop, and from each client's record in practice management
📅 Clients' tax affairs · Accounting Firm edition
- Forms filed by each client
- Schedule of returns by period, with deadlines
- Notified, received, prepared and filed, in bulk
- What has been calculated in their accounts goes to the schedule
- Activities, premises, leases and business assets
🏛️ Corporate records · Accounting Firm edition
- Shareholders and shareholdings
- Directors and attorneys
- Reminder of appointments about to expire
- Deeds with notary and Registry details
- Related parties
💼 Accounting firms
- Portfolio of companies with their status
- Obligations and deadlines of all clients
- Search across all sets of accounts
- Consolidated view and VAT check
- Disbursements and funds on account
- Export to PDF, Excel, HTML and Word
👥 Staff and tax regimes
- Staff with month-by-month withholdings and payslips
- Shareholders and co-owners
- Direct assessment ledgers and data for the income tax return
- Objective assessment (modules) and IGIC
🔁 Import
- A3 (data files and accounting link)
- Sage 200, Sage Despachos and Sage 50
- ContaPlus and ContaSol
- NCS (including practice management and invoicing)
- Holded, Odoo, Quipu and Business Central, straight from your account
- Contasimple, Dolibarr and ClassicConta
- Facturae electronic invoices
- VAT ledgers in Tax Agency format from any program
- Journal in Excel, CSV or FEC, and chart of accounts from Excel
- All together under Settings → Importers, with what each one brings and how to get the data out
🧾 FacturaGesTOTAL
- Integration with our invoicing program
- Sales, purchases and expenses posted without typing
- Each invoice is posted only once
- Automatic creation of customers and suppliers
🔐 Security and teamwork
- Users with profiles and permissions per screen
- Backups and restore
- Multi-company and multi-year
- Multi-user on a network (desktop) and simultaneous access (cloud)
💡 Easy to use
- Help on every screen («? Help» button or F1): what it is for, how to use it and what each field means
- Calendar to pick dates
- Adjustable font size (A− / A+) and dark mode
- Function search (Ctrl+F) and favourite screens
- The same on the desktop and in the cloud
Want to see it working?
The demo has a sample company with a year of transactions so you can try all these features.
